In busy offices, it’s often the small decisions that add up to big savings—and that includes the technology you rely on every day. Take multifunction printers (MFPs), for example. They’re often overlooked, but today’s models do far more than just print and scan. Modern MFPs are built to automate repetitive tasks, streamline workflows, and support productivity across your team.
Sharp MFPs, in particular, come with built-in features designed to simplify daily tasks, cut unnecessary expenses, and help your office run more efficiently. Here are some of the ways they can make a difference in your workday and your bottom line.
1. Easy-to-Use Touchscreen Interface
Let’s be honest: no one wants to fumble with confusing buttons or scroll through endless menus just to make a copy. Sharp MFPs are known for their large, user-friendly touchscreens that feel more like using a smartphone than a printer. The interface is intuitive and responsive, which means fewer mistakes, faster onboarding for new team members, and less time calling IT for help.
2. Customizable Workflows
Sharp MFPs make it easy to create shortcuts for your most common tasks—like scanning to email, cloud storage, or specific departments—right from the customizable home screen. You can even set up workflows for repetitive jobs, such as scanning invoices to specific folders or emailing reports to a preset distribution list. Instead of wasting time setting up the same print job multiple times, everything is ready with just a touch on the screen. Think of this as giving your team back precious minutes every single day. Multiply those minutes by your team’s size, and the savings really start to add up.
3. Advanced Scanning Features
Sharp MFPs also excel in document scanning, featuring smart features such as optical character recognition (OCR), which converts paper documents into editable, searchable files. This comes in especially handy for tasks like invoice processing, which can eat up valuable time when done manually. Instead of typing everything in by hand, you can scan a stack of invoices and save them as searchable PDFs in seconds. Whether you’re organizing old records, archiving contracts, or simply trying to reduce data entry, these features make document management faster and far more efficient.
4. Secure Print and User Authentication
While print security should be top of mind for everyone, it is especially important if your office handles client records, financial information, or any other confidential data. SHARP MFPs come equipped with built-in security tools, like secure print release, which holds print jobs until the user logs in at the device, and user authentication, which ensures only authorized individuals can access certain functions. These features help prevent confidential documents from being left unattended and provide an audit trail of who’s printing what. Additionally, these devices protect data at every stage, using advanced encryption whether information is in transit to the cloud or stored locally on the machine.
5. Eco-Friendly Modes
Sharp MFPs are built with energy efficiency in mind. Features like automatic power shut-off, toner-saving print modes, and duplex (double-sided) printing help reduce waste without impacting quality. Not only is this better for the environment, but it also leads to lower utility and supply costs over time.
6. Built-In Cloud Connectivity
Working from multiple locations? Sharing documents with remote team members? Sharp MFPs can connect directly to popular cloud platforms like Google Drive, OneDrive, and SharePoint. That means your team can scan, save, and share files without needing extra steps or extra software.
Bottom Line: It’s More Than Just a Copier
When you invest in an MFP, it’s about more than just printing. You’re looking for a partner that helps streamline workflows and safeguard data, while keeping costs low. Sharp MFPs deliver on all fronts.
If your current setup is slowing you down, it may be time to consider an upgrade that does more out of the box. Contact us for a free walkthrough or demo. We’ll help you explore smarter solutions that can make a real difference in your day-to-day.
