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In today’s digital age, we understand the numerous security challenges businesses face to create a secure work environment, such as data breaches, unauthorized access, and information theft. That is why we are committed to delivering innovative solutions that will safeguard your sensitive information and protect your operations without compromising on efficiency. Here are some ways you can utilize innovative office technology to improve security measures and ensure the protection of your big or small business.

Secure Document Management

Copiers have come a long way from simply making copies. Modern copiers and multifunctional printers (MFPs) are equipped with advanced features that prioritize document security. For instance, Sharp MFPs offer secure document management solutions by providing encryption, access control, and audit trails to protect sensitive information. By implementing these key features, users can prevent unauthorized access to confidential documents and track the usage of sensitive data, ensuring that only authorized individuals have access.

Data Encryption

Copiers often store data temporarily in their internal memory or hard drives. This data may include scanned documents, copied materials, or print jobs. Sharp MFPs incorporate data encryption capabilities to protect this information, making it inaccessible to unauthorized individuals even if the device is compromised. Encryption ensures that your data remains secure both at rest and in transit, reducing the risk of data breaches and unauthorized data access. This security solution can be extremely beneficial to your business for years to come.

Secure Printing

Secure printing features offered by modern copiers help protect sensitive documents from falling into the wrong hands. Secure print release mechanisms, such as user codes, require users to authenticate themselves at the copier before releasing their print jobs. This prevents documents from being left unattended in output trays and minimizes the risk of unauthorized individuals accessing confidential information. Secure printing enhances document security and ensures that sensitive materials are only seen by the intended recipients.

Remote Monitoring and Management

With the increasing shift towards a digitally interconnected world, MFPs now often include remote monitoring and management capabilities. These features enable IT administrators to remotely monitor device usage, track activity, and apply necessary security updates or patches. With remote management, IT teams can proactively identify and address security vulnerabilities, ensuring that devices remain secure and protected against emerging threats (Sharp Business USA, n.d.). This benefit allows for the prevention of emergency situations such as data breaches.

Integration with Network Security Measures

MFPs can be integrated into your overall network security framework, enhancing your business’s overall security posture. By doing so, you can enforce security policies, monitor network traffic, and detect potential security or data breaches. This integration ensures that copiers are not isolated vulnerabilities but rather integral components of a robust and secure network environment.

End-of-Lease Data Erase

The responsibility of safeguarding confidential information doesn’t end when you retire your MFP. With Sharp’s end-of-lease features, you can ensure that all sensitive data is either overwritten or removed to maintain your security before the device leaves your premises (Sharp Business USA, n.d.). This is an especially important benefit to maintain the security of your business documents, data, software information, and more.

Protect Your Business Today With the Right Security Solution

Remember, it is essential to consider every aspect of your office technology infrastructure when it comes to improving security measures. Printing devices are often overlooked in terms of security, but they do play a significant role in protecting your data and business. By investing in the right office technology solutions, you can ensure that your business is well-equipped to safeguard sensitive information. Security solutions can also save you money down the road by preventing emergency situations that may be costly to remedy.

Luckily, you don’t have to tackle everything alone. AD Solutions is here to lend a helping hand in ensuring your work environment remains secure. Contact us today for customizable technology solutions that are right for you and your industry. We support our unique customers’ needs with our unmatched industry knowledge, services, and products.

References:

Sharp Business USA. (n.d.). Protect your data from vulnerability with sharp copier security. https://business.sharpusa.com/Document-Systems/Security#:~:text=The%20Sharp%20data%20encryption%20method,virtually%20irretrievable%20by%20unauthorized%20users

Sharp Business USA. (n.d.). Sharp remote device manager (SRDM). https://business.sharpusa.com/Software/SRDM

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