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Have you considered the actual costs associated with printing? What about the time spent working with outdated technology? Do you feel like your productivity could be higher if you didn’t spend so much time performing basic printing functions? If any of these thoughts resonate with you, it might be time to upgrade to a Multi-Functional Printer (MFP).

So, what exactly are MFPs? MFPs are versatile all-in-one print devices that combine the functions of a printer, scanner, copier, and even a fax machine into one device. Here’s a fun fact: about 75% of businesses have integrated MFPs into their printing environment (Hoffman, 2023). Why, you ask? Here are 4 top reasons why an MFP might be a good option for your business.

Space Optimization

Space is a vital commodity for most small-medium-sized businesses (SMBs). An MFP optimizes available space by eliminating the need for separate devices for printing, copying, scanning, and faxing. Instead of allocating space for each unit, you can dedicate a single area for the MFP and maximize your office’s efficiency and organization.

Reduce Costs

With MFPs, you can enjoy cost savings by only investing in one unit instead of multiple devices for various functions. Although the upfront cost of buying an MFP is higher than a traditional printer, the overall cost is still lower than purchasing individual units. Additionally, you’ll only need to worry about servicing and maintaining one unit as opposed to four, leading to increased cost savings.

Improved Workflows and Better Document Management

Modern MFPs offer a host of features that help with increasing efficiency and productivity. For instance, the Automatic Document Feeder (ADF) conveniently scans and copies documents without manually feeding every page. Additionally, you can take advantage of features such as duplex (double-sided) printing and scanning, wireless printing, stapling, hole punching, and scan to email to enhance productivity. MFPs can also help streamline your office processes by offering seamless transitions between tasks. For instance, you can quickly scan a document and then print multiple copies of it without having to move between different devices.

Cost-Effective Printing

It is no surprise that SMBs are always seeking cost-effective solutions (Expert Panel, 2023). MFPs offer various printing options that can help manage printing expenses. For example, you can default your print settings to duplex printing to reduce paper consumption or default prints to black-and-white to avoid unnecessary color printing. Additionally, many MFPs offer features that allow you to track and manage print usage, enabling you to identify opportunities for cost savings.

How Managed Print Services Can Help

Leverage the full potential of your MFP by collaborating with a Managed Print Services Provider, like us. As your MPS provider, we serve as your strategic ally that is dedicated to optimizing device utilization while maintaining cost-effectiveness. We provide regular monitoring of printing devices, proactive maintenance, and supply management to ensure that resources are utilized effectively. Additionally, we ensure that your printing devices remain aligned with your needs as your business grows. With reliable support, upgrade options, and a hassle-free replacement process, you can rely on us to keep pace with your business’s growth trajectory.

In the world of SMBs, we understand that every resource counts. If you have questions about which MFP might be suitable for your business or are looking to delegate the upkeep of your devices, give us a call today. Our team specializes in providing custom solutions that make sense for your specific business. With cutting-edge technology and our award-winning service, you can count on us to be your partners in success.


Hoffman, T. (2023, April 30). Office printing statistics in 2023 – 21 real shocking facts that you should know. Scanse. 

Expert Panel. (2023, May 12). 17 Unconventional Money-Saving Tips For Small-Business Owners. Forbes.

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