Law firms handle an overwhelming volume of documents every single day—even in today’s digital age. From client contracts to case files, much of this information is highly confidential, which makes accuracy and security absolutely essential. The challenge comes with managing all that paperwork efficiently. It demands time, energy, and resources, and the task becomes even more difficult when your technology can’t keep up.
The right technology can make the difference between a smooth, efficient workflow and a frustrating, time-consuming process. That’s why multifunction printers (MFPs) have become essential for the legal industry. Sharp MFPs, specifically, are the ultimate solution for law firms because they go beyond simple printing and copying. They offer powerful, integrated tools that save time and enhance security, while keeping costs reasonable. Here’s how.
Streamline Legal Document Preparation
Handling legal documents often involves specialized tasks that can slow down your team. Sharp MFPs come equipped with features that automate these processes, giving your paralegals and attorneys more time to focus on billable work.
Built-In Legal Tools That Save Time
Legal professionals spend hours preparing documents, and much of that time can be eaten up by tedious tasks like scanning, formatting, and stamping. Sharp MFPs simplify this work with built-in Optical Character Recognition (OCR) and native Bates stamping. Many other brands require expensive, third-party software for this functionality. With Sharp, it’s ready to go right out of the box for many models. Your team can scan stacks of documents and have them automatically converted into searchable PDFs for faster document preparation and reduced turnaround times.
An Interface Everyone Can Use
Technology is only effective if your team actually uses it. Complex interfaces lead to frustration, errors, and lengthy training sessions. Sharp MFPs feature a highly intuitive and customizable touchscreen that looks and feels like a tablet.
You can customize the home screen with drag-and-drop icons for your most common tasks. Set up one-touch workflows for specific actions, like “Scan to Case Folder” or “Scan to Clio.” This simplicity reduces training time and empowers your staff to work more efficiently from day one. When the user experience is this straightforward, you get higher adoption rates and fewer calls for IT support.
Uncompromising Security for Sensitive Data
Confidentiality is everything in the legal profession. A data breach can damage your firm’s reputation and lead to serious legal consequences. Sharp takes security seriously, offering best-in-class features to protect your sensitive client information and ensure compliance.
Sharp MFPs include robust security measures like:
- Data Encryption: All data stored on the device’s hard drive is encrypted to prevent unauthorized access.
- Data Overwrite: When a job is complete, the MFP can automatically overwrite the data up to seven times, ensuring it is unrecoverable.
- Secure Print Release: Documents are held at the printer until the user authenticates with a PIN or ID card, preventing sensitive information from being left in the output tray.
These features help your firm meet compliance standards such as HIPAA, FERPA, and GDPR, giving you and your clients peace of mind.
Seamless Integration with Your Existing Platforms
Your firm already relies on cloud storage and practice management software. Your MFP should work with these tools, not against them. Sharp MFPs offer out-of-the-box compatibility with the platforms you use every day, including Microsoft 365, Google Drive, OneDrive, Box, and Dropbox.
Using Sharp’s Open Systems Architecture (OSA), your MFP acts as a secure bridge to your cloud applications. You can scan documents directly to a specific client folder in your cloud drive or pull a file from your practice management software for printing. This seamless integration connects your physical and digital workflows, making your documents more accessible and secure.
A Lower Total Cost of Ownership
Investing in office technology is about more than the upfront price. It’s about the total cost of ownership (TCO) over the life of the device. Sharp delivers exceptional value by including more standard features than competitors, who often charge extra for essential legal-specific functions like Bates stamping or advanced security.
In addition to competitive pricing, Sharp MFPs are engineered for durability and reliability. They have a low rate of service calls and use long-life consumables, which means less downtime and lower maintenance costs. When you partner with a local, certified dealer, you also get expert support and workflow customization tailored to your firm’s unique needs. This combination of included features, reliability, and local support provides a high return on your investment.
MFP For Your Law Office
Empower your team with the tools so they can work smarter. If your firm is ready to streamline document workflows and strengthen security, AD Solutions can help. We’ll walk you through the Sharp MFP options and show you how to make your office more productive, secure, and cost-efficient. Contact us today to get started.
