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As technology continues to advance, so do the security risks associated with them. Unsurprisingly, organizations must continuously strive to protect their sensitive information and valuable data from cyber threats. While many businesses invest heavily in cybersecurity measures, one often overlooked area of vulnerability is their printing infrastructure. This is where Managed Print Services (MPS) come into play. MPS not only optimizes printing workflows and improves efficiency but also enhances security and protects valuable data.

Let’s explore how MPS can safeguard your organization’s data.

Secure Printing and Document Management

MPS enables secure printing and document management solutions that protect sensitive information from unauthorized access. These solutions include features like user authentication, secure release printing, and encryption. With user authentication, employees must enter a unique PIN or swipe an ID card to release their print jobs. This prevents unauthorized individuals from accessing printed documents left unattended in print trays.

Data Encryption

Copiers frequently store data temporarily within their internal memory or hard drives, including scanned documents, copied materials, or print jobs. MPS integrates data encryption capabilities to safeguard this information, rendering it inaccessible to unauthorized individuals, even if your device is compromised. Encryption keeps your data secure during storage and transmission, minimizing the potential for data breaches and unauthorized access.

Updated Software and Hardware

Outdated firmware and software can pose significant security risks. As an MPS provider, we ensure firmware and software updates are regularly applied to patch vulnerabilities. In addition to software updates, it is also important that your print devices remain up to date with the latest technology (Lyall, 2021). MPS provides a convenient and cost-effective way to ensure your technology is regularly upgraded to combat evolving security threats.

At AD Solutions, we recognize the challenges in protecting all elements of your print environment. That’s why we are dedicated to assisting you at every stage of the process. Contact us today to discover the benefits of Managed Print Services and how we can further elevate your security, allowing you to enjoy peace of mind in this digital era.

Reference

Lyall, A. (2021, December 6). Managed Print Services Is Key to Network Security. University of Cincinnati. https://www.uc.edu/news/articles/2021/12/gc-managed-print-services-is-key-to-network-security.html 

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