A Multifunctional Printer (MFP) offers an excellent solution for businesses aiming to optimize their document workflows. It’s an all-in-one device that combines printing, copying, scanning, and sometimes faxing capabilities into a single unit. With technology evolving rapidly, the features of MFPs have also advanced significantly. But what are some of the essential attributes every MFP must have? We’re glad you asked. Drawing from our industry experience, we’ve compiled a list of key features you should be on the lookout for as a current MFP owner or as a potential first-time buyer to ensure you’re maximizing efficiency and functionality.
- Scanning – Scanning is a basic yet important feature of MFPs. With modern MFPs, keep an eye out for features like duplex scanning (scanning both sides of a document simultaneously), automatic document feeders (ADF) for multiple-page scanning, and the ability to scan directly to email or network folders in various file formats.
- Printing Quality and Speed – Printing is one of the primary functions of an MFP, so it’s crucial to have a copier that produces high-quality prints efficiently. Based on your specific needs, you may require a copier that can make color prints in addition to standard black-and-white printing. Moreover, printing speed is equally important, especially in busy office settings where time is of the essence. A copier with fast printing capabilities can significantly improve overall productivity.
- Security Features – Protecting sensitive data is a top priority for any organization. A copier with robust security features can help prevent unauthorized access and data breaches. Look for features like secure print release, user authentication, data encryption, and the ability to wipe the copier’s hard drive when it’s no longer in use to ensure your information is protected at all times.
- Touchscreen Interface – An intuitive touchscreen interface makes it easier to navigate the copier’s settings and functions. It also makes an MFP more user-friendly, increasing its adaptability for new learners. A user-friendly interface also allows you to customize settings, preview documents, and access advanced features effortlessly, enhancing the overall user experience.
- Automatic Document Feeder (ADF) – An ADF is an essential feature to have for quickly scanning or copying multi-page documents. It saves time and effort by automatically feeding pages into the scanner, eliminating the need to manually place each page on the glass. Since most businesses scan and copy multiple pages daily, the ADF is a must-have feature to enhance productivity and efficiency.
- Duplex (Double-Sided) Printing and Scanning – Duplex printing and scanning capabilities are eco-friendly and help save paper. By being able to print or scan on both sides of a document automatically, you can reduce waste and costs.
- Easy Integration – Another crucial feature to keep an eye out for is the ability to integrate with third-party applications. By being able to customize integrations or connect with existing applications, you can further enhance productivity and simplify IT management (Sharp USA, n.d.). For example, Sharp MFPs offer Open Systems Architecture (OSA) technology that enables seamless integration between the device and various applications.
Needless to say, a standard MFP goes beyond basic copying and printing in today’s fast-paced business world. It has evolved into a sophisticated device that integrates multiple functions to streamline office operations. As you evaluate copiers for your organization or personal use, remember to prioritize features that align with your specific needs. The right MFP can significantly enhance productivity, improve document management, and contribute to a more efficient work environment. So, does your MFP have all these essential features? If not, it might be time to consider an upgrade. At AD Solutions, we’re proud to offer Sharp’s comprehensive line of MFPs which feature modern technology and capabilities designed to pave your path to success. Contact us today so our team of experts can assist you with customized solutions for your printing needs.
Sharp USA. (n.d.). Providing fast, flexible access to documents no matter where you are in the Office. https://business.sharpusa.com/Document-Systems/Sharp-OSA